Request a Room and/or Event Date

Use this page to:

  • Reserve a room
  • Add an event to the church calendar
  • Request a registration form
  • Ask for promo for your program or event
  • Request a change to an existing program or event

To begin, check the calendar to see if your day, time, and room preferences are available. Then click the orange button to fill out a short form.


Minimum timeline for form submission:


  • No Promo Event - 2 weeks
  • Church Focus Event - 4-6 weeks
  • Community Invite Event - 6-8 weeks
  • High Promo Event - 8-10 weeks


Need to update a calendar listing or event? Fill out this short form

Submit a Request
Rooms Map

What’s the Process?

  1. Event leader fills out the Request a Room and/or Event Date Form
  2. CC staff reviews the request to check room, date, and time availability. If anything is not available, the leader will be contacted to discuss alternative options. If the room, date, and time are available, a 72-hour hold is placed on the calendar and the leader receives an additional form via email.
  3. Event leader fills out the Event Information Form within 72 hours.
  4. CC staff approval groups consider all the details associated with the event. Event leaders may be contacted during this time to help us better understand the needs for a particular space or resource.
  5. Event leader will be notified of final approval.


What’s Next?

  1. Discipleship team creates Registration form / Check-ins
  2. Communications team adds to Promo Plan and executes
  3. Event Leader gets ready for their big day!
Process Flowchart

Event Type Descriptions

How are promo plans determined?
  • No Promo Event

    Description

    • Type: Meeting or small program
    • Audience: Invite-only or for a limited group
    • Attendance: <50% of the congregation
    • Vision: Little or no tie-in


    Typical Promo

    • Calendar listing
    • Optional Registration form (link only)
  • Church Focus Event

    Description

    • Type: Discipleship / Faith Steps event
    • Audience: Primarily church family
    • Attendance: ~50% of the congregation
    • Vision: Worship, Invite, Serve, Give, Rest


    Typical Promo

    • No Promo Event plan PLUS:
    • Website Landing Page
    • Community Group Facebook Event
    • Instagram post
    • Email text link / square tile
    • Digital Bulletin
    • Looping announcements
    • Potential video announcement
  • Community Invite Event

    Description

    • Type: Invite opportunity
    • Audience: Anyone and everyone
    • Attendance: Anyone and everyone
    • Vision: Invite, Serve


    Typical Promo

    • Church Focus Event plan PLUS:
    • Page Facebook event (not Group)
    • Paid Facebook ad
    • Area Facebook Group shares
    • Potential News Graphic submission
    • Video announcement/Spotlight
  • High Promo Event

    Description

    • Type: Biggest of the big - Christmas, Easter, Bethlehem
    • Audience: Anyone and everyone
    • Attendance: Anyone and everyone
    • Vision: Invite, Serve


    Typical Promo

    • Community Focus Event plan PLUS the potential of:
    • Newspaper ads
    • Outdoor banners
    • Community magazines
    • Dedicated email
    • Direct mail
    • Rivoli ad

Staff-Led Events

  1. Staff Event planner completes the Event Information Form AFTER each trimester planning meeting.
  2. Other staff members consider all the details associated with the event. Staff planners may be contacted during this time to help better communicate the needs for a particular space or resource.
  3. Staff Event Planner will be notified of final approval.


What’s Next?

  1. Discipleship team creates Registration form / Check-ins
  2. Communications team adds to Promo Plan and executes
  3. Staff Event Planner gets ready for their big day!
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